Wrap: Exchange creates a new email message with the disclaimer and adds the original email message as an attachment.įor my example, I am going to choose Wrap. Click Ok.Ignore: Exchange accepts the message and delivers it to the recipient without the disclaimer.Reject: Exchange rejects the message and sends a non-delivery report to the sender.You will notice three fall back actions Exchange can take if it can’t apply the disclaimer to the message. This is what Exchange will do when it can’t apply our external disclaimer. Click the Select one link. We also need to specify a fallback action. ĬAUTION: This email originated from outside the organization.ĭo not click links or open attachments unless you recognize the sender In the example above, we are formatting our disclaimer with HTML tags. This text can be either plain text or formatted by using HTML tags. This will launch the Specify disclaimer text dialog. To the right of the action click the Enter text link. Append is useful if we were applying a legal disclaimer. Append would apply the disclaimer to the foot of the message body. Select Apply a disclaimer to the message > Prepend a disclaimer. Prepend applies the warning to the top of the message body. From the dialog select Inside the organization and click Ok. From the second dropdown select the recipient > is external/internal.Ĭlick the Select One link to the right of the dropdown. From the dropdown select Outside the organization and click Ok.Ĭlick the Add Condition button. A Select Sender Location dialog will appear. Select the sender > is external/internal.Ĭlick the Select One link to the right of the dropdown. This is the condition for our rule to trigger. In addition, it allows us to apply multiple conditions and actions in a single rule. This will allow us to see all available rule conditions and actions. Towards the bottom of the window select More options. These choices are predefined rule templates. Click the New ( ) button.įrom the drop-down menu, you will notice several choices. Once logged in, navigate to Mail Flow > Rules. Let’s get started! Add an external sender disclaimer to all inbound email Time Travel Research wants to ensure that every instance of an external email, even those in the same email chain, is prepended with this disclaimer. Thankfully, adding this is a simple process in Office 365 (and also Exchange on-premises – the instructions are identical).įor this article, our example company, Time Travel Research, wishes that all inbound email from external senders is prepended with a disclaimer stating the sender is external to the organization. Two common examples are a disclaimer prepended at the top of the email, or, adding a keyword in the message subject. This eliminates the guesswork for internal users, helping them to identify potential phishing attacks but also a great reminder when it comes to data loss prevention as they reply.Ĭompanies approach this disclaimer in many different ways. This disclaimer quickly identifies to its end users when a message is sourced from an external sender. Adding an external sender notification to the top of an email is an important distinction for many companies.
0 kommentar(er)
